Email Inbox CleanupThe late Mary Kay Ash of Mary Kay Cosmetics lived by a simple but powerful business rule. Keep a clean desk. Her motto was this: if a piece of paper is on your desk, touch it only once. Either respond to it, file it, or toss it. That sounds like a smart way to manage your email inbox in the 21st Century, doesn’t it?

 

If you’re like a lot of business owners, though, your email inbox is overflowing. Most of your messages likely take up more space, time, and energy than they should, too. So if your inbox is feeling out of control, it just might be time for an email management intervention, Mary Kay style!

 

So if you’re ready to take back control of your inbox and create more ease and flow in your correspondence, here are 5 tips to manage inbox insanity and bring peace back to your business.

 

  1. Set Email Hours (And Stick To Them). Constantly hovering over your inbox might make you feel proactive, but it’s been proven to put you in a reactive state. That leads to a lot of mental chaos and a steep drop in productivity. So for better productivity and peace of mind, set boundaries with your email. Be intentional about only checking your email twice a day. Decide how long you’ll spend in your inbox (set a timer if you need to), and be intentional with every login.

 

  1. Handle each email once. Like Mary Kay suggested, handle each email immediately. Either respond to it, file it, or delete it. It’s an “email triage” strategy that helps you sort out what’s important with speed and efficiency.

 

  1. G-Suite labels and filters for the win! If you have emails that are clogging up your inbox, G-Suite emails and filters can help move the “later” emails to a safe space. You can even sort out incoming emails by topic and content with the magic of filters! Simply create a filter, tell it what you want it to do, and let G-Suite do the rest. Find out how to get the most of labels and filters, from flagging important messages to storing less pressing ones for later on G-suite forums HERE.

 

  1. Unsubscribe. If you get daily emails from a list that you subscribed to ages ago (but never read), take action. Use that “unsubscribe” button early and often. It’ll free up a lot of space and eliminate a lot of distractions. (And you can always re-subscribe later to any list that you leave!) If “unsubscribe” feels too final for you, try an app like Unroll.me, SaneBox, or Boomerang. They’ll keep you in the loop with your email subscriptions while eliminating the daily distractions.

 

Unsubscribe. If you get daily emails from a list that you subscribed to ages ago (but never read), take action. Use that “unsubscribe” button early and often. It’ll free up a lot of space and eliminate a lot of distractions. (And you can always re-subscribe later to any list that you leave!) If “unsubscribe” feels too final for you, try an app like Unroll.me, SaneBox, or Boomerang. They’ll keep you in the loop with your email subscriptions while eliminating the daily distractions.

 

A clean inbox is the new clean desk. It helps you communicate more efficiently, manage your correspondence, and boost your productivity. Best of all, it’ll bring back peace and sanity to your business. So stop hovering over your inbox all day. Don’t let a constant influx of messages turn into perpetual distractions. Take your inbox from chaos to peace, and watch how much space you create for things you’d rather be doing!

 

What is the status of your email inbox? Leave a comment and let us know how many emails you have in your inbox!