Defining Delegation: Effective Business Tips to go from Exhausted to Relaxed
Defining delegation for your team can be a game-changer. If you came to this blog, just expecting the Merriam-Webster definition of delegation, we’ve got a whole lot more in store for you. After all, that definition is a bit simplistic: “to entrust to another.” While it’s true the delegation involves trust, this definition doesn’t really help in explaining what you should trust others with. We’re not here to tell you a list of tasks a virtual assistant can do either (we have another blog on that). Instead, we’re going to walk through an exercise with you that helps you understand what tasks would be best for you and your business to delegate based on what you love and what you’re good at.
Think of all the tasks you doTo start, you’ll want to think through all the various tasks you do as a business owner. Think through everything from meetings to bookkeeper, social media to presentations. You can make an entire list of these tasks or just start thinking through what your typical week includes. If you’re overwhelmed with your personal life, think through some of those tasks as well. Things like booking a doctor’s appointment or booking travel can also take up a decent amount of your time. Once you have a good idea of everything that you do through the week, we’re going to put those tasks into four boxes which helps with defining delegation.
The Four BoxesAs you can see above, the four boxes relate to certain topics:
- What you love and what you’re great at – This is your zone of genius. The stuff that you get out of bed in the morning for. It’s probably the reason you started your business.
- What you like and what you’re good at – These are the things that are okay. They might not be your biggest passion but you feel good doing them and you do a pretty good job with them.
- What you don’t like and are good at – We all have some things that we just don’t like doing even though we’re good at it. Maybe it’s something that’s tedious and detailed which you can handle but you don’t really want to spend your time on.
- What you don’t like and aren’t good at – It’s okay to admit that there are some things you just don’t like about your job and never really got good at. Maybe you’ve just been getting by but you’d prefer to not have to do those tasks ever again.