Vava Virtual Assistants


Accomplish More With Support: How To Build An Effective Team

by | Aug 24, 2022

Building an effective team is an essential part of growing your small business. Many entrepreneurs start off doing everything themselves, but at a certain point, working alone becomes unsustainable. You can’t keep going it alone forever! Not only will you get burnt out as a business owner, but your growth potential will be hampered.

Building a team offers you the freedom and flexibility needed to work toward the vision you have for your business. While your day-to-day operations are handled by your team, you focus on next steps and growth opportunities. Think of the reason you stated your business. You probably wanted to help people, share your talents, or have control over your lifestyle. With a team, you can reach each of these goals more easily and make a bigger impact on your business.


Areas of Your Business That Need Leadership

Consider how your business currently operates. Which areas can use extra support? Which areas need better direction or organization? Which areas do you hope to expand? These areas of your business would benefit from a new team member who can take responsibility for necessary tasks and even propose changes and new efficiencies.

Which role you hire for first will depend on your industry and how you operate. For example, if you’re a staffing firm, you might need to hire a recruiter first. If you run an e-commerce business, it might be beneficial to hire someone to run your website or social media presence. Expand your capacity as a business by adding a team member who will help with the main activities that lead to revenue.


Build Slowly

You don’t need to do it all at once! Grow your team gradually, but start a wish list of roles you hope to add to your business. Build out an org chart depicting how you want to structure your business in the future. As your business grows, this will likely change, but it will help you visualize what a team could look like. Prioritize the roles that you want to add, and slowly build up your team when it makes the most sense financially.

Take the necessary time to find the right people. Quickly adding to your team for the sake of adding to your team will cause more problems than you experienced without an adequate team. Find people who you can communicate with well and who are compatible with your work style. Make sure that the team you hire can get devoted to your goals and your vision for growth. As you add more people to your team, include your existing team in the hiring process. This helps you build a team that can collaborate effectively.


Determine a Structure and Collaboration Style

Determine how your team will collaborate. Depending on your industry and business needs, you can lead a virtual, in-person, or hybrid team. Whatever you decide, make arrangements for this to take place. Prepare an office space and/or digital tools that will make your work easier and more efficient. Schedule regular meetings for your team to come together and calibrate, and think through if these meetings should be structured or fluid.

Early on, focus on developing a collaborative environment for your team. Understand what your team needs to perform well and provide it. Strive for open, clear communication with your team. This helps to create a candid environment where team members feel comfortable sharing their ideas and raising their concerns. Take the feedback of your team seriously, and let them know they are valued. These efforts will make your team optimally efficient.


Define Your Company Culture and Vision

If you haven’t already, write out your mission statement, vision statement, and company values. These help your employees understand the main priorities of your business, where your business is headed, and how they fit into that journey. Sharing these with your team and taking time to reiterate them helps to keep your team engaged and on the same page.

Decide on the kind of company culture that will fit your business best and intentionally work to develop it. Provide opportunities for your team to get to know each other and grow their skills. Praise your team when they succeed, and talk through opportunities for improvement. Encourage your team to applaud each other, and celebrate milestones together. Building your business culture intentionally leads to an environment that supports efficiency and growth.

You don’t need a full-time team to get support!

As your business slowly grows, a Virtual Assistant can help you fill in the gaps and get the support you need while you work to build your team.

Your VA can even help you prepare to grow your team and help your team collaborate with each other. In addition to managing your calendar and scheduling team meetings, they can set up your project manager and other digital tools that enable collaboration. Get support, fast!



Be a VaVa insider and receive all sorts of useful information and tips. Sign up for our newsletter today!

How to Generate High-Quality Leads With Content That Adds Value

Generating new business is a crucial tactic for any business hoping to increase revenue. Each new lead represents an opportunity for your business to make money. Your ability to convert that lead...

Deploy A Digital Marketing Roadmap to Expand The Reach of Your Business

Piecemeal digital marketing strategies are all too common in the small business space. They often take a back seat after other operational necessities leading to cobbled together strategies that...

Year-End Success: How to Get Your Business Ready for the Holidays

As we approach Q4 and get closer to the end of the year, it’s time to start preparing our businesses for the holiday season. It helps to plan ahead of time so your business can easily handle the...

7 Practical Marketing Strategies to Expand Your Customer Base

Growing your small business clientele is essential to sustainability and success. A larger customer base will mitigate fluctuations in demand and reduce the risk of depending on a small group of...

How To Prioritize Meaningful Goals When Your Day-To-Day Gets In The Way

As an entrepreneur, balancing your day-to-day responsibilities with your longer-term business goals is challenging. You are constantly pulled in different directions to keep your business running...

Progress Check-In: Time To Get Your 2023 Goals Back On Track

The year has flown by! With only a few months to go, it’s time to check in on the progress you’ve made on your 2023 goals. If you’re like most entrepreneurs, you might have some catching up to do....

How To Enjoy Your Life While Building a Successful Business

It’s no secret that building a successful small business can take over your life. Especially in the early years, you’ll be putting in long hours and expending much of your energy on making your...

Scaling Up: How to Prepare Your Small Business for Steady Growth

An exceptionally exciting part of owning a small business is finding ways to help that business grow. This is the aspect of entrepreneurism that requires the most creativity, grit, and passion....

How to Create Engaging Social Media Content that Gets Shared

Social media marketing has become a cornerstone of any digital marketing strategy. What’s not to love? You can speak directly to your audience in a venue they are comfortable with. You can start...

Mastering Your Day: How to Value Your Time For What It’s Truly Worth

When you own a small business or lead an organization, your time is highly valuable. How effectively you spend your time in the role of leader directly impacts the success of your organization. So,...

LET'S Talk!

Our team of experts is available to answer any questions you may have. Simply fill out the form below to get started.