Vava Virtual Assistants


Get Ahead Before Summer: Save Time With These Strategies Today

by | May 10, 2023

The summer months are approaching fast! Depending on your business and industry, summer could bring on a slowdown or uptick in business. It might have you working with a smaller team as your employees take time off. For most entrepreneurs, it will have you itching to take that well-earned summer vacation. All of these scenarios mean that it’s smart for small business owners to prepare for summer ahead of time.

Implementing time-saving strategies can help you now, during the summer months, and in the long run. By making your work more efficient and your schedule more streamlined, you’ll be prepared to weather the upcoming seasonal changes in your business. It might even give you enough peace of mind to engage in self-care and actually take that break you’ve been dreaming about. Try these techniques to save time and run your business more effectively—no matter the season.


Get Your Day-to-Day Schedule Under Control

One of the best time-saving strategies starts with your daily routine. Many small business owners end up bouncing around from task to task all day as things come up in their business that seemingly need to be addressed immediately. Especially for solopreneurs, it can be difficult to have a standard schedule every day when there are constant fires to put out or new concerns that need your attention. However, this frenetic style of work can seriously impact your work-life balance, efficiency, and ability to attend to must-do tasks.

The first step to getting a handle on your schedule is to prioritize your tasks. Start by identifying your most important and urgent tasks each day. Come up with a schedule the night before each work day and make sure to focus on your priorities first. Consider using a planner or a calendar to keep track of your schedule and set reminders for important deadlines or appointments. Another strategy is to delegate tasks to other team members or contractors—like your Virtual Assistant. This allows you to focus on the activities that only you can do.

Additionally, it can be helpful to implement time management strategies that fit your work style. For example, with time-blocking, you set specific times for tasks such as video meetings or checking email, rather than being constantly interrupted by these activities throughout the day. You can also try the Pomodoro technique to reduce distractions and stay focused. By taking control of your schedule, you can become more productive and effective in managing your small business.


Organize Your Business

It can’t be overstated how much organization impacts efficiency and productivity. From your email inbox to your schedule to your files, the more organized you are, the easier your work becomes. You save minutes and hours each time you avoid searching endlessly for a particular document, email, or bit of information. Pro Tip: Your Virtual Assistant can help you get—and stay—organized so you don’t have to!

Organizing your business processes also supports efficiency and saves time. Try taking a big-picture view of your processes to identify where bottlenecks or slowdowns occur. It might also help to ask your team what areas of their jobs slow them down the most each day. This will give you a pretty good idea of areas that might need streamlining to save time. Consider outsourcing your bottlenecks or implementing more efficient systems.


Take Advantage of Digital Tools and Automate

For each and every time suck in your business, you are likely to find a digital tool that will make that process easier. Project managers like Asana or can streamline the process of assigning work to your team with reminders and due dates. They also help you keep all the relevant information for a specific project in one place. Use platforms like Google Calendar or Calendly to organize your day and ease meeting scheduling.

Automating tasks that you or your team would normally do by hand can also save time during your day. Consider using software or tools to automate tasks like invoicing, payroll, and social media scheduling. Not only will this save you a significant amount of time, but it will also reduce the risk of errors. Automate tasks that must be done in your business but don’t require a human touch.


Collaborate To Ease Your Workload

Collaborating is a powerful way for small businesses to save time and increase productivity. When you collaborate with team members or outside partners, you can share the workload and leverage each other’s strengths and expertise. For example, if you have a project that requires specialized skills, you can bring in a team member or contractor who has those skills, rather than trying to do everything yourself.

Collaboration can also help to speed up decision-making and problem-solving by getting input and feedback from others. Working together also fosters a sense of community and shared purpose among your team. This boost in morale leads to better collaboration overall and better outcomes. By embracing collaboration and leveraging the strengths of your team, you can save time and achieve more as a small business.


Save Time With a Virtual Assistant

What better way to save time than to delegate tasks to someone else? We couldn’t finish this list without mentioning one of the best time-saving strategies out there—hiring a Virtual Assistant. They take tedious, time-consuming tasks off your plate like email and schedule management. While they manage these areas—which they are better suited to handle, anyway—you are free to put your effort toward the activities that will grow your business. Or, dare we say it, take that summer vacation!

Virtual Assistants get up and running in your business fast. Get in touch today, and before that summer sun even begins to shine, they will be relieving your stress and freeing up your schedule.

Find out more about how a Virtual Assistant can help your business.



Be a VaVa insider and receive all sorts of useful information and tips. Sign up for our newsletter today!

Strategic Positioning and Virtual Assistant Services

At VaVa Virtual, we've embraced strategic positioning to revolutionize how we serve clients with virtual assistant services. Our primary goal is delivering exceptional service specifically tailored...

From Fractional to Full-Time: The Flexibility of a Freelance Virtual Assistant

Hiring a new team member is often thought of as all or nothing. You either hire a full-time employee, a part-time employee, or don’t fill the role at all. However, most business owners find starting...

Boost Your Business: Hire a Virtual Assistant on a Budget

As a growing small business, funds for staffing are often tight, and hiring a full-time employee may not be immediately possible. Growing pains can look like pushing aside critical,...

Calendar Management: An Often-Overlooked Skill

In a world where things change at the drop of a hat, one often-overlooked skill reigns supreme: calendar management. An experienced professional can juggle multiple schedules, time conflicts, and...

10 Essential Traits of a Successful Virtual Executive Assistant

Selecting the right virtual executive assistant for your growing small business is critical to your success. Mundane everyday tasks can eat away at your time, but having a reliable virtual assistant...

10X Your Executive Coaching Business with Virtual Assistant Services

In the fast-paced, ever-changing landscape of small businesses, virtual assistant services can be transformative. With the right strategies and tasks at hand, virtual assistants have the potential...

Why Every Nonprofit Needs a Virtual Assistant on their Team

When we talk about optimizing tools and resources to operate your business, we often look to nonprofit organizations for their smart, cost-effective solutions. Nonprofits are often working on...

Fractional Support Can Maximize Your Team’s Efficiency By Filling in Gaps

A blog by Lauren Gall, Co-Founder, VaVa Virtual Assistants.  You can leverage unique skills among your team members and effectively share workloads by leveraging fractional support. In fact, in our...

You’ve Got This! Overcoming To-Do List Overwhelm

A blog by Lauren Gall, Co-Founder, VaVa Virtual Assistants.  Well, yesterday was a rollercoaster of emotions.  Picture this: me, frantically juggling tasks, feeling like I'm racing against time....

5 Ways to Develop a Friendly and Productive Work Culture

Your business has an internal work culture that is comprised of the tone set by your leadership and how your team works together. This culture forms based on the values, behaviors, and expectations...

LET'S Talk!

Our team of experts is available to answer any questions you may have. Simply fill out the form below to get started.

Download Our Free Guide

Grow your business by discovering the 30+ Ways to Use a Virtual Assistant. Delivered straight to your inbox.

This will close in 0 seconds