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10 Essential Traits of a Successful Virtual Executive Assistant

by | Mar 7, 2024

Selecting the right virtual executive assistant for your growing small business is critical to your success. Mundane everyday tasks can eat away at your time, but having a reliable virtual assistant to handle these tasks is a game-changer. You can focus on growth-related tasks while your VA handles the daily operations like managing your email, calendar, social media, and more.

Hiring the right VA comes with its challenges, though. We’ve seen firsthand where clients select someone based on one factor while ignoring other important factors, like hiring someone for a low cost and compromising on tech savvyness, attention to detail, etc.

Over the last 12.5 years, we’ve compiled ten of the most desirable qualities our clients have looked for, and we want to share them with you! 

Traits of a successful virtual executive assistant: 

Business Intelligence: Understanding and supporting the needs and preferences of business owners enables virtual executive assistants to build strong working relationships and anticipate needs.

Digital Savviness: Proficiency with digital tools and platforms is critical to success. Without up-to-date skills, you’ll be operating manually and wasting time.

Cultural Openness: When you share values with those you work with, it enhances communication, collaboration, and overall morale, ultimately leading to greater productivity and success for the organization. 

Attention to Detail: Being meticulous and thorough is critical for a virtual executive assistant to ensure accuracy. 

Communication: Clear communication is essential for virtual executive assistants to convey instructions, provide updates, and coordinate with clients effectively. Asking clarifying questions is key! 

Organization: Whether it’s scheduling management, inbox support, or data tracking and entry, efficiently ensuring tasks get done in an organized way is extremely important. 

Adaptability: Being adaptable and flexible to different work styles and online platforms and tools, as well as being able to pivot quickly due to changing priorities.

Problem-Solving: A successful VA is both resourceful and proactive in finding solutions independently and resolving issues. 

Trustworthiness: Demonstrating reliability, integrity, and confidentiality in handling sensitive information and tasks is something we look for in every VA we hire. 

Time Management: Allocating time to projects and needs for clients is an essential skill any VA needs to maximize productivity and support effectively.

Oftentimes, the allure of cost savings leads to compromises in essential qualities like tech proficiency, attention to detail, and problem-solving capabilities. It’s important to create a non-negotiable list and stick to that when you’re hiring a virtual executive assistant.The journey to hiring the ideal virtual assistant does not come without challenges, but we can help!

Let VaVa Virtual guide you through the hiring and onboarding process. Contact us today and we’ll connect you with your perfect virtual executive assistant to level up your business.

VaVa Virtual Assistants - About Us - Lauren
Lauren Gall is a native Midwesterner who studied Strategic Communications at Ohio State University. These days she resides in Atlanta and uses her years of experience in leadership, sales, and business development as the Co-Founder of VaVa Virtual Assistants Lauren loves to take on challenges and help business owners find the right solution for the obstacles they come across. In her free time, you can find her hiking with her chocolate lab, Bubba, doing yoga, traveling, or walking the beltline.

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